QR codes for folders

Applies to: Version 4.5

Support for folder image QR codes, where images can be matched to a folder at import by incorporating appropriately encoded QR codes, was introduced into the software in Version 4.5.

Images can be matched to a folder via either the folder name or the folder key where the QR code is encoded thus:

  • /%Ffoldername
  • /%Ffolderkey

How it works

Consider the folder of images represented by the screen grab below. Each dance group has been photographed one or more times. Preceding each dance group a photo has been taken of a QR code encoded with the name of the dance group about to be photographed.

Figure 1: A folder of images

Upon importing these images the software will read the QR code of the first image and match it to the folder specified in the QR code. (An option exists to not match or even import the "lead" image - this will be discussed later). The next two images are imported and since they do not contain a QR code they will also be matched to the folder specified by the preceding QR. The fourth image again has a QR code and it will be matched to the folder it specifies along with the next image since this image does not contain a QR code. This pattern is repeated for all the other images. The process can therefore be summarised thus:

An image with a QR code is matched to the folder it specifies. All subsequent images are matched to the same folder until the next image with a QR code is encountered whereupon the pattern is repeated.

Importing the images above will therefore give the result as shown below in the screen grab of Match Mode in NeoPackProfessional. Note all images have been correctly matched to their folder

Figure 2: Match Mode

Import options

When importing images with a view to matching via QR codes, various options are available. These are set in the Images Import as shown in Figure 3 below.

First and foremost the 'Use image barcode information' must be checked in order to "tell" the software that QR images are about to be imported. With this option checked furtehr options are then available. In most cases only the first, or 'lead' image has a QR code as in the screen grab below. With this in mind the option then exists whether or not to match this lead image or whether to even import it.

Figure 3: Import options

The screen grab above indicates the most common import option - where the lead image is imported but not matched. This allows the user to visually reference the QR image if needed but since the QR image is not matched no special handling is required to avoid printing or exporting the image.

Encoding the QR code

As nothed at the top of this document in order for images to be matched to a folder the QR needs to encoded with either the folder name or the folderkey in the following manner.

  • /%Ffoldername
  • /%Ffolderkey

To this end a tool is available in the template designer - Add 2D Barcode - that allows QR codes to be added to any pack layout or fixed size item in NeoPackProfessional, PackBuilder or DataPost. This allows QR codes to be printed onto shoot cards and order envelopes in the same manner conventional barcodes are printed for use in CapturePost for example.

Variable folder names by using @codes

Whereas it is possible to 'hard code' the folder name into the QR code this has the obvious limitation that the QR encoding would need to be changed for every folder.

A far more practical approach is to use the @folder wildcard in the QR encoding as shown in the screen grab below

Figure 4: Using @folder

Printing the QR codes

Having created a template with the QR code it may be printed in either Point and Click Mode (pack layouts) or Item Sheets Mode (fixed size items). Fixed size items can also be printed in DataPost.

In Point and Click Mode simply select the folder or folders required from the Folder tab. Then click the QR template. A page will be added to the print queue for each of the folders.

In Item Sheets Mode go to File>Print for folder ... then select the folder or folders as required then continue through the setup to print the pages as required

End of article

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